Microsoft Word formatting tips Archives

As an educator, your job is to make instructional materials as palatable as possible for your student audience. The tricky part is that that audience consists of a variable mix of learning styles. For that reason, it’s important to use visual information wherever possible in addition to your lectures and text-based learning materials.

Learning how to insert images in Microsoft Word 2013 will allow both you and your students to produce more interesting and engaging resources for class projects, presentations, and other professional applications.

Insert your cursor or tap in the area of the Word document where you want the picture to be inserted.
Go to the Insert tab in the Illustrations section and then click on the Pictures button. An Insert Dialog box will appear where you clicked on the document.
You can now insert a picture from your hard drive, a CD or a flash drive. Choose the picture you want to insert, click on it and select Open. You can also double click on the picture.

The image is now inserted into the document. You can also choose to insert online images you have the rights to by clicking Online Pictures in the Insert tab and then searching for the image using the appropriate keyword. Use a similar technique using Clip Art by searching for a particular image in the Office.com field.

Microsoft Word is something many of us use daily, but that doesn’t mean we know all of the shortcuts. Make things easier on yourself with these Microsoft Word formatting tips:

Keeping it together: When words must be kept together on the same line, utilize non-breaking space characters and hyphens by pressing [Ctrl]+[Shift]+[Spacebar] and [Ctrl]+[Shift]+[-]. If done correctly, word groups will move to the next line as a whole section.

Stopping style updates: To stop automatic style updates, click on the Home tab. This opens the Styles dialog, where you can find a specific style. Click Modify from the following drop-down menu, then simply unclick the box that says “Automatically Update.”

Formatting a list: To format only the number in a numbered list, click Show/Hide in the Paragraph group on the Home tab. Choose only the Paragraph mark at the end of the line, then apply formats.

Back to basics: To remove all formatting, select the text you want and press [Ctrl]+[Spacebar]. This removes all the Microsoft Word formatting that isn’t put in place by the base style.

Removing sticky borders: Typing three hyphens and pressing [Enter] tells Word that you want a solid line extending across the entire document. This sometimes sticks to the document, whether you like it or not. Click inside the paragraph and choose the No Border button from the Border drop-down to remove the line.

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Tag Archives: Microsoft Word formatting tips

Enhance Your Lessons With Images on Microsoft Word 2013

Helpful Microsoft Word Formatting Tips